n this module we learned about project management and various tools available to assist. Choose one PM tool and discuss how it could be used in HRIS integration. Discuss its potential strengths and weaknesses. 

 n this module we learned about project management and various tools available to assist. Choose one PM tool and discuss how it could be used in HRIS integration. Discuss its potential strengths and weaknesses.

 

According to SHRM, a “project is a series of tasks and activities that has a stated goal and objectives, a schedule with defined start and end dates, and a budget that sets limits on the project’s dedicated use of resources” (SHRM Learning System, 2012).

Project teams are usually created with people with different skill sets that can contribute their expertise to the completion and implementation of the project (Free Management Library, 2008).

Although projects can vary in scope and duration, there are three common characteristics of all projects: Stated goals and objectives, a schedule, and resource budget (SHRM Learning System, 2012).

The Process of Project Management/Life Cycle

“Through research, several models of project management have been identified. Some models are linear, with projects moving sequentially through four to six distinct stages. However, the traditional model of project cyclical, indicating that a project may move back and forth between stages as needed with some overlap in the process” (Bartlett & Bartlett, 2008). It also allows for the evaluation of project outcomes to contribute to the organization’s institutional learning and knowledge gained from the project to use in future projects (SHRM Learning System, 2012). Here is a cyclical model of project management as outlined by SHRM in Module One of the SHRM Learning System:

Cyclical Project Management

Cyclical project management occurs in short successions, with a share of the project being completed within a typical timeframe of under one month.

Project Management Tools

Project management professionals use many tools to assist them. It is important to become familiar with and understand the tools available. Some include the:

  • PERT Chart (Program Evaluation Review Technique)
  • Identifies tasks sequentially as a group and independently for those tasks not part of a sequence
  • GANTT Chart
    • Identifies all of the tasks involved in a project. It includes who is responsible and the length of time the task will take, and identifies potential problems. Please visit the following for a detailed look at the GANTT Chart tool (to view the captioned version of the video in this resource click here).
  • Fishbone Diagram
    • Identifies causes of problem
  • Event Chain
    • Identifies possible outcomes of events or event chains within the project cycle. This helps project managers eliminate those events that may or are causing issues with the project.
  • Run Chart
    • Displays process performance over time. The run chart is a line graph that can identify potential areas of improvement, etc.

References

Bartlett, J. E. & Bartlett, M. (2008). Integrating a Human Resource Information System. Retrieved on May 3, 2014 from www.shrm.org

Free Management Library. (2014). Retrieved from www.managementhelp.org

SHRM Learning System. (2012). Module One Strategic Management, pp. 1–21.

Module Reading and Resources

Article: PERT

This website describes the Program Evaluaton and Review Technique (PERT) process.

Article: Developing & Implementing a QI Plan

Provides examples of several project management tools.

Library Article: Automating HR

This article summarizes the reasons why organizations automate HR.

Library Article: Electronic HRM in Theory and Practice

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